Once your jury is finished, you’ll determine the artists and vendors who are invited to participate. But how do you keep it organized? Now, you can upload and update your own booth map with all of the applicant details stored in ZAPP.

Using the dynamic booth map, administrators can assign booths and view updates in real time. Even better, you have full control over your map. You can use your own map, customize your pins, and determine your own method for assigning booth numbers.

At any point in the assignment process, you can display the booth map via a public link. Share it with your artists and vendors to help them spread the word about your event with their network. Booth assignments will also appear on your embedded gallery, to further help with your marketing efforts.

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Complete the ZAPP Add On form to add your name to the waitlist and gain access to this feature.


Step One: Upload Your Site Map

Once the booth management feature has been activated by the ZAPP team, the first step is to upload your site map.

  • Hover over Events in the main menu and then select Booth Management
  • Select the event you’d like to assign booths for in the Current Events dropdown.
  • Click “Upload Booth Map” and select the image you’d like to use as your map

Note: the map must fit the following guidelines: JPG, JPEG, TIFF, or PNG file and no larger than 10 MB.

Step Two: Assign Your Booths

After uploading your booth map, you can begin assigning booths with many options available to customize the display.

  1. Click “Assign Booth” and on your map select the location for the booth you wish to assign.
  2. A box will appear with options for entering the booth number, assigning the booth and customizing the pin.
  3. Assign a booth number using a combination of numbers and/or letters. Here are a few ways to think about booth numbers:
    1. Artist or Vendor Medium/Type. Adding an abbreviation of the artist’s medium or vendor type can help you plan the flow of the event and organize your event in sections, or spread different booths throughout the event landscape (e.g. CM for ceramics).
    2. Location. If your event takes place on multiple streets, or will have distinct sections, include that information in your assignment number (e.g. NW for northwest, ELM for booths on Elm street, etc).
    3. Booth Size. If your event includes booths of differing sizes (or if attendees can purchase more than one spot) you can indicate that in your booth assignment.
    4. Consistency. No matter how you choose to write your booth map numbers, make sure the numbers are consistent to help you, your artists, and your event patrons read the map quickly and easily.
    5. Example Booth Number: ELMSM1 = Small Booth #1 on Elm Street.
  4. Next you’ll select the artist or vendor assigned to that booth.
    1. Filter or sort the artist list.
    2. The list will automatically apply the filters and sorts so you can select the artist of your choice.
    3. Note: Only artists in the accepted or confirmed status can be assigned a booth. Read more about statuses.
  5. Customize the pin color and style to keep organized as you assign booths by clicking on the style and color of your choice.
  6. Click “Save Pin” and your pin will appear on your map and update the booth number across ZAPP.

Note: Clicking “Close” will close the window without adding your pin to the map or saving any changes you may have made.

Managing Assignments

When you’ve assigned a few pins, you may need to go back and alter the details or location of an assignment. Clicking on the pin in the map will bring up the basic details of the assignment, but you can revise the details of the pin using the table underneath the map.

Clicking “Edit” opens the same window used to assign booths. Clicking “delete” removes the booth assignment.

If you need to find an assignment quickly, you can filter the list by status, medium, pin style, and/or pin color. You can also sort the table by last name (Z to A or A to Z), booth payment date (early to late or late to early), status (A to Z or Z to A), or booth number (A to Z or Z to A).

Step Three: Show Your Artists and Vendors

At any point in assigning your booths, you can choose to share your booth map via a public URL. Click the checkbox above the booth map labeled “Display Booth Map to Participants.” Once you’ve checked the box, a unique link will appear underneath it. Copy and paste the link to share wherever you’d like.

screen capture of the map being made public